# \[FAQ\] How to add users on Onix Work

**URL:** <https://community.onix.com/t/faq-how-to-add-users-on-onix-work/2269>\
**Category:** Frequently asked questions\
**Tags:** onix-work, official, get-started\
**Created:** [February 9, 2026, 6:58am UTC](https://community.onix.com/t/faq-how-to-add-users-on-onix-work/2269 "2026-02-09T06:58:56Z")\
**Posts on this page:** 1\
**Page:** 1

<div class="post-metadata">

**Author:** ![daisy.phan](https://dub1.discourse-cdn.com/flex013/user_avatar/community.onix.com/daisy.phan/32/1712_2.png) [@daisy.phan](https://community.onix.com/u/daisy.phan)\
**Post date:** [February 9, 2026, 6:58am UTC](https://community.onix.com/t/faq-how-to-add-users-on-onix-work/2269/1 "2026-02-09T06:58:56Z")

</div>

This article shows you how to grant user access to different Onix apps or only add them as contacts to be used on forms, to be set as equipment contact/location contact, etc.

# Who can perform this action

Only existing Onix Work users with the following criteria can access Onix Work Settings to perform this action.

| Type | Role | License | User pivilege |
| --- | --- | --- | --- |
| User  
  
  
 | Administrator  
  
  
 | Equipment Owner/ Inspector/ Supplier  
  
 | Settings - Manage users, and  
Settings - Manage roles |

 ![image](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/d/dede4e2a2a9e9131f650a814e9a09a2037d6c972.png)

> ℹ Note:
> 
> - [What is user privilege?](https://community.onix.com/t/onix-glossary/1897#p-3513-u-19)
> - Check user privileges at: _Onix Work Settings \> Users & Roles \> Users \> Open a user \> Switch to Privileges tab_

* * *

# How-to guide

1. Go to **Onix Work Settings**.
2. Go to **Users & Roles** \> **Users** tab.
3. Click **Invite users**.
4. Enter email address and click **Add**.
5. Fill out first name, last name, type, role and license. Set **Valid until** if you want to limit user access to Onix apps for a certain time range.
6. Click **Invite**.

 ![Users & Roles > Users](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/a/aecf312ece94040d58be0196e8c4dbbf78b93646.png)

> ℹ Note: There are two user types to select:
> 
> - “Contact only” without access to Onix apps
> - “User” with access to specific Onix apps

* * *

# Use cases

Which apps users have access to and which actions they can take depend on the privileges. Privileges are the overlapping between role and license.

 ![image](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/f/fe76007aa984375b9001dc537751a4d4d79dcd39.png)

## Example 1

- **Role = Administrator** : Allow access to Onix Work, Onix Worker, Onix Inspect, Onix Pick and Pack, Onix Maker.
- **License = Supplier** : Allow access to Onix Work, Onix Worker, Onix Inspect, Onix Pick and Pack, Onix Maker.

➡ Privileges include access to Onix Work, Onix Worker, Onix Inspect, Onix Pick and Pack, Onix Maker:

 ![image](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/a/aff4f169a9f7d13963bf72109e62f8de51d6934a.png)

## Example 2

- **Role = Administrator** : Allow access to Onix Work, Onix Worker, Onix Inspect, Onix Pick and Pack, Onix Maker.
- **License = Onix Pick and Pack user** : Allow access to Onix Pick and Pack only.

➡ Privileges include access to Onix Pick and Pack only:

 ![image](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/b/b2ef53f9773337de72f7d6ac2a6aec0ff33c75da.png)