# Manage equipment using equipment transactions

**URL:** <https://community.onix.com/t/manage-equipment-using-equipment-transactions/2187>\
**Category:** Knowledge base\
**Tags:** official, all-apps\
**Created:** [October 27, 2025, 8:22am UTC](https://community.onix.com/t/manage-equipment-using-equipment-transactions/2187 "2025-10-27T08:22:03Z")\
**Posts on this page:** 2\
**Page:** 1

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**Author:** ![phuong.duong](https://dub1.discourse-cdn.com/flex013/user_avatar/community.onix.com/phuong.duong/32/1316_2.png) [@phuong.duong](https://community.onix.com/u/phuong.duong)\
**Post date:** [October 27, 2025, 8:22am UTC](https://community.onix.com/t/manage-equipment-using-equipment-transactions/2187/1 "2025-10-27T08:22:03Z")

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Equipment transasctions give you control over equipment quantities and locations. You can view and adjust the equipment quantity, check its movement history, and transfer it between locations. Updates are saved as equipment transactions with system or custom reasons, ensuring data is clear and consistent.

# Create equipment transaction reasons

Create custom reasons for equipment transactions and translate them to multiple languages.

1. In Onix Work, go to **Settings \> Equipment transactions**
2. Select **New**
3. Fill in the details and translations for the new reason \> **Save**

 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/1/12d9ee189e6be63111fd457ef302d9e95a81b3bb.png)

Afterwards, you can:

- Edit: Select the reason \> **Edit** \> Enter the new values \> **Save**.
- Inactivate: Select the reason \> **Edit** \> Change the active status to “Inactive”.
- Delete: Select the reason \> **Delete**. You can only delete a reason if it’s never been used.

 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/d/db7c5dbfcd912965c34ab69bdcbf3fb3ce976767.jpeg)

# Transfer unique equipment

You can move an equipment by creating a transfer transaction, as an alternative to editing its location and area.

1. In Onix Work, go to **Equipment.**
2. Select the equipment.
3. In the **Equipment transactions** section, select **New transaction**.  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/9/98928b1eed41a3ee81d2a2e1abd1a41b9be4e559.png)
4. Select “Transfer” as the transaction type.
5. Select a transaction reason and enter comments if needed.
6. Select the destination location and area \> **Save.**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/d/dfebc9886104156c743160781768a57adc4e9744.jpeg)

# Update quantities and transfer stock or consumable goods

## Update quantity

Update the inventory quantity of stock and consumable goods by creating equipment transactions.

1. In Onix Work, go to **Equipment.**
2. Select the stock or consumable goods.
3. In the **Equipment transactions** section, select **New transaction**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/5/56d4546bcbae7bab7bb596ad844413b639e2a4fa.png)
4. Select “Addition” or “Reduction” as the transaction type.
5. Select a transaction reason and enter comments if needed.
6. Enter the adjustment quantity \> **Save.**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/9/9b1487d8a68d36666cc91d0a9ae7d73b2219dfe7.jpeg)

## Transfer stock and consumable goods

You can move a chosen quantity of stock or consumable goods by creating a transfer transaction.

1. In Onix Work, go to **Equipment**
2. Select the equipment
3. In the **Equipment transactions** section, select **New transaction**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/5/56d4546bcbae7bab7bb596ad844413b639e2a4fa.png)
4. Select “Transfer” as the transaction type
5. Enter the transfer quantity
6. Select the destination location and area \> **Save**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/1/1297ca5583ce5f288d71322a267c3fea327dd3d3.jpeg)

After a transfer transaction, the quantities update at both source and destination. If the destination does not yet have the item, a new stock or consumable goods is created there with the entered quantity.

# View all equipment transactions

The equipment transactions show a complete record of all quantity and location changes to an equipment, stock or consumable goods, from its registration to all updates up to the present.

1. In Onix Work, go to **Equipment**
2. Select an equipment
3. In the **Equipment transactions** section, select **Show all transactions**  
 ![](https://europe1.discourse-cdn.com/flex013/uploads/onix/original/2X/7/772e2f0427b9a1323c0c37b5b73bc07cf941995c.png)

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<div class="post-metadata">

**Author:** ![phuong.duong](https://dub1.discourse-cdn.com/flex013/user_avatar/community.onix.com/phuong.duong/32/1316_2.png) [@phuong.duong](https://community.onix.com/u/phuong.duong)\
**Post date:** [January 28, 2026, 4:07am UTC](https://community.onix.com/t/manage-equipment-using-equipment-transactions/2187/2 "2026-01-28T04:07:12Z")

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Split this topic on January 28, 2026, 4:07am UTC

2 posts were split to a new topic: [Consolidate transaction history of many equipment within a timeframe](https://community.onix.com/t/consolidate-transaction-history-of-many-equipment-within-a-timeframe/2273)