SOLAS forms - Why some vessel fields are blank and how to fix them

Knowledge base
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SOLAS Form 2, SOLAS Form 3 (M), and SOLAS Form 4 include vessel-specific fields that Onix populates automatically from location settings.

  • IMO number
  • Call signal
  • Port of registry

This article explains the source of these fields and how to set them up before creating a SOLAS inspection job.

Where do these fields sync data from?

These three fields are not entered manually on the job form itself. Onix Work retrieves them from the location of the Equipment Owner, specifically:

  • Under Onix Work > Settings module > Locations, if the Equipment Owner is an Onix Work member.
  • Under Onix Work > Companies module > Non-member company > Locations, if the Equipment Owner does not have an active contract with Onix.

So if these fields appear blank when an inspection job is conducted, it means the information has not been filled in for the location associated with the equipment.

How to set up location details

For member company

Make sure your user privileges include access to Onix Work and the “Manage locations” privilege. If you are unsure, contact your company administrator.

  1. Go to Onix Work > Settings > Locations.
  2. Select the location that the equipment is assigned to.
  3. Fill in the location related fields.
  4. Click Save.

For non-member company

If the Equipment Owner is not a member of Onix Work, their location info is managed and configured by the member company who created a non-member company for them in Onix Work.

  1. Go to Onix Work > Companies module > Select the owner > Locations.
  2. Select the location that the equipment belongs to.
  3. Fill in the location related fields.
  4. Click Save.

Once saved, these values will automatically appear on SOLAS forms when an inspection job is conducted for equipment at that location in the future.